Working from home: More flexibility  

More and more people are working in their home offices. Especially because of the Corona crisis, many people must work at home. Working from home can intensify problems but above all it can also offer opportunities. In our article we explain how you as an individual and as a company can successfully implement the home office. 

4 tips for your home office  

1. Organization  

In the home office, the fixed structures familiar from the real office often fall away, so it is helpful to structure the day well.  

Create a fixed schedule:  

  • Starting work  
  • Breaks  
  • Lunch  
  • Closing time  

Also plan your day in terms of content:   

  • Define goals  
  • Create daily schedule   
  • What is important  
  • What is less important  
  • What do you want or need to accomplish today 

Stay in touch: Especially when you can’t quickly shout something over your desk, it is important to communicate regularly with your colleagues. Explain transparently what you are currently working on. Exchange information on topics that affect several people. Do not hesitate to ask questions. Communicate when you are working and when you are not. A “Good morning”, “I’m taking a break” and “Have a nice evening” already creates a lot of transparency. 

Schedule breaks: Very important to work productively at home: Schedule breaks! In fact, breaks in which you really move away from your workplace. In any case, take a proper lunch break, where you eat something – and avoid eating in front of your computer. Ideally, you should also go for a short walk to get some fresh air and exercise.  

Get moving: People who work from home often have less exercise because they don’t have to travel to work. In addition, the home office often has less ergonomic office equipment. In the long run, lack of exercise and sitting for too long can lead to unpleasant health consequences. 

2. Workstation management in the home office  

To be able to work efficiently in your home office, try to organize your workplace as efficiently as possible. Find a good place to work. Of course, this is not possible in every home, but ideally you should set up your workplace in a room that is not used for other purposes at the same time. If you work in your bedroom, it is often difficult to find peace and quiet there later. And in the living room, where the rest of the family or flatmates may be, you often lack the peace and quiet to work.  

Do not forget to air your room. Fresh air helps you to think clearly. And just getting up and going to the window can sometimes be a helpful little break.  

Dress as if you are going to the office. You don’t necessarily have to work in a suit or full make-up, but in sweatpants it’s hard to feel motivated and productive.   

3. Home-Office Workstation organization    

Adapting the workplace to your needs  

When choosing your home office workstation, think about how you want to use it:    

  • Will you be making conference calls?    
  • Will customers come to your home?    
  • Can children or pets disturb you at your workplace?    
  • Do you need a place for storage?   

Lighting conditions  

The first rule when building a comfortable office is to get plenty of natural light. With natural light, many people are more productive and sleep healthier. Natural light also simply feels better. So, in your home office, make sure to place your desk and chair in a well-lit room.   

You should also pay attention to your surrounding lighting while you work. Try to place a few light sources around your work area. It’s worth paying attention to use soft light to give the room some warmth and personality. Furthermore, table lamps are very practical as they are very flexible.    

Workstation equipment  

If you leave space in your office for brainstorming, it is a good way to encourage creativity. You can take your preferences into account and furnish the room according to your needs. Some may prefer a relaxing couch, while others may prefer a simple standing desk and whiteboard. Another helpful support for creativity can be the space to store ideas. A pin board and easy access to pens, notebooks, etc. is a good way to do this.    

Personal belongings    

The best thing about a home office is that you can choose the furnishings to suit your taste. Good furnishing not only makes your office more inviting, but also increases productivity.  You can also easily bring personal items into the room to create a little oasis of well-being in spite of work.   

When choosing colours for your home office, it is best to follow colour psychology and choose an energy-inducing colour, such as yellow, orange and red tones. Avoid dark, dull colours – they can make you feel less energetic.    

Clean your home office regularly    

When you set up a home office, there are many things you need to keep in mind, but it is easy to forget about cleaning, especially if you are used to traditional office space. But it is very important for your productivity to make sure that your office is tidy and clean.   

4. Tools in the home office  

A whole range of tools and technical aids make it easier to work from home. These include, among others:  

  • Messenger / Team chat tools  
  • Video chat tools  

Especially meetings with several business partners and customers etc. are often easier if you can hear and maybe even see the others.   

  • VPN Clients 

In order to be able to access the company’s intranet, servers etc. and to ensure the secure exchange of sensitive data, it is advisable to set up a virtual private network (VPN) 

  • Cloud storage services  

Cloud storage services are almost indispensable for storing data centrally so that several colleagues can access it or work together on documents etc. In addition to the industry giants Google Drive and Dropbox, the German service OwnCloud is also available.  

  • Data transfer  
  • Project Management  

Platforms such as Trello, Asana, Hive and Microsoft To Do are ideal for planning joint projects in the home office, keeping an overview of who does what when and how and distributing tasks. 

Successful communication in the home office  

As mentioned in the beginning, communication is also a decisive factor for success in the home office. It is helpful to provide your employees with collected information. Presentations or information brochures can help here. Especially for companies that are active in several countries, it makes sense to translate these materials into several languages. It is important to ensure that the materials are consistent and easy to understand. In addition, they should be adapted to the cultural conditions and special features of the different countries. 

Why you should trust Smylingua   

We at Smylingua are familiar with the cultural differences. We are a translation agency that pays attention to the changing cultural conditions in its translations. In addition, we are happy to offer you a comprehensive consultation for your international communication strategy or support you in your international expansion or individual translation projects. We only work with the best translators on the market who adhere to our corporate mission statement: A passion for languages and high-quality work 

In addition to our translation agency Smylingua, we offer a platform, the Smylingua Marketplace, for fast professional translations. On this platform, you can have your press releases translated in the target language in a way that optimises costs.     

For further information, please contact us today by e-mail or by phone on +33 176 43 32 76. 

 

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