Working from home: more flexibility  

More and more people are working from their home offices. Especially because of the Covid-19 crisis, many people must work from home. Working from home can intensify problems but above all it can also offer opportunities. In our article we will explain how, you as an individual and as a company, can successfully work from your home office. 

4 tips for your home office  

1. Organization  

You are far from your usual day at your workplace, so you need to structure your day well in your new environment, your home office.

Create a fixed schedule:  

  • Start of the work day
  • Breaks  
  • Lunch  
  • End of the work day 

Also plan your day depending on the objectives of the day:   

  • Define goals  
  • Create daily schedule   
  • What is important  
  • What is less important  
  • What do you want or need to accomplish today 

Stay in touch: Especially when you can’t quickly shout something to a coworker over your desk, it is important to communicate regularly with your colleagues. Explain transparently what you are currently working on. Exchange information on topics that affect several people. Do not hesitate to ask questions. Communicate about the course of your day: sentences like “Good morning”, “I’m taking a break” and “Have a nice evening” already creates a lot of transparency. 

Schedule breaks: Very important to work productively at home: Schedule breaks! In fact, it is even better to take break outside of your work environment. In any case, take a proper lunch break – and avoid eating in front of your computer. Ideally, you should also go for a short walk to get some fresh air and exercise.  

Get moving: People who work from home often exercise less because they don’t have to travel to work. In addition, the home office often has less ergonomical office equipment. In the long run, lack of exercise and sitting for too long can lead to unpleasant health consequences. 

2. Workstation management in the home office  

To be able to work efficiently in your home office, try to organize your workplace as efficiently as possible. Find a good place to work. Of course, this is not possible to find it in every home, but ideally you should set up your workplace in a room where you know you will only use to work. If you work in your bedroom, it is often difficult to find peace and quiet once you your day is done. And in the living room, where the rest of the family or flatmates may be, you often lack the peace and quiet for a good work environment.  

Do not forget to ventilate your room. Fresh air helps you to think clearly. And just getting up and going to the window can sometimes be a helpful little break.  

Dress as if you were going to the office. You don’t necessarily have to work in a suit or full make-up, but it’s hard to feel motivated and productive when wearing sweatpants.   

3. Home-Office Workstation organization    

Adapt the workplace to your needs  

When choosing your home office workstation, think about how you want to use it:    

  • Will you be making conference calls?    
  • Will customers come to your home?    
  • Can children or pets disturb you at your workplace?    
  • Do you need a place for storage?   

Lighting conditions  

The first rule when building a comfortable office is to get plenty of natural light. With natural light, many people are more productive and sleep better. Natural light also simply help you feel better. So, make sure to place your desk and chair in a well-lit room.   

You should also pay attention to your surrounding lighting while you work. Try to place a few light sources around your work area. It’s worth using soft light to give the room some warmth and personality. Furthermore, desk lamps are very practical as they are very flexible.    

Workstation equipment  

If you leave space in your office for brainstorming, it is a good way to encourage creativity. You can take your preferences into account and furnish the room according to your needs. Some may prefer a relaxing couch, while others may prefer a simple standing desk and whiteboard. Another helpful support for creativity can be a space to store ideas: a pin board and easy access to pens, notebooks, etc., is a good way to do this.    

Personal belongings    

The best thing about a home office is that you can choose the furnishings to suit your taste. Good furnishing not only makes your office more inviting, but also increases productivity.  You can also easily bring personal items into the room to create a little oasis of well-being even when you are working.   

When choosing colours for your home office, it is best to follow color psychology and choose an energy-inducing colour, such as yellow, orange and red tones. Avoid dark, dull colours – they can make you feel less energetic.    

Clean your home office regularly    

When you set up a home office, there are many things you need to keep in mind, but it is easy to forget about cleaning, especially if you are used to traditional office space. But it is very important for your productivity to make sure that your office is tidy and clean.   

4. Tools in the home office  

A whole range of tools and technical aids can make it easier to work from home. Here is a list for you:   

  • Messenger / Team chat tools  
  • Video chat tools  

Those are useful, especially for meetings with several business partners and customers, this way you can hear and maybe even see the others.   

  • VPN Clients 

In order to be able to access the company’s intranet, servers etc. and to ensure the secure exchange of sensitive data, it is recommended to use a virtual private network (VPN) 

  • Cloud storage services  

Cloud storage services are almost indispensable for storing data centrally so that several colleagues can access it or work together on documents, etc. Here some industry giants: the American services like Google Drive and Dropbox or the German service OwnCloud.

  • Data transfer  
  • Project Management  

Platforms such as Trello, Asana, Hive and Microsoft To Do are ideal for planning joint projects in the home office, keeping an overview of who does what, when and how, as well as distributing tasks. 

Successful communication in the home office  

As mentioned in the beginning, communication is also a decisive factor for successly working in your home office. It is helpful to provide your employees with collected information. Presentations or information brochures can help here. Especially for companies that are active in several countries, it makes sense to translate these materials into several languages. It is important to ensure that the materials are consistent and easy to understand. In addition, they should be adapted to the cultural conditions and special features of the different countries. 

Why you should trust Smylingua   

We at Smylingua are familiar with cultural differences. We are a translation agency that pays attention to the changing cultural conditions in its translations. In addition, we are happy to offer you a comprehensive consultation for your international communication strategy or support you in your international expansion or individual translation projects. We only work with the best translators on the market who adhere to our corporate mission statement: A passion for languages and high-quality work 

In addition to our translation agency Smylingua, we offer a platform, the Smylingua Marketplace, for fast professional translations. On this platform, you can have your press releases translated in the target language, in a way that optimises costs.     

For further information, please contact us today by e-mail: contact@smylingua.com or by phone on +33 1 76 43 32 76. 

 

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